Assistant to

Executive Director


Position Summary

The Assistant to the Executive Director will fulfill the Animal Birth Control Clinic’s mission to provide access to affordable spay/neuter and preventative veterinary care. This work improves the health and safety of our community while enriching the lives of cats, dogs and their families. This is an exciting position involved in many aspects of the organization that requires a professional who can act quickly and precisely in a fast-paced environment, while successfully managing projects. A high level of professionalism, organizational skills, flexibility, enthusiasm, project management, and attention to detail is required. Passion to help animals stay with the humans that love them is a must. 


Major Functions & Accountabilities

  • Support the ED with donor data entry for donor appreciation and engagement. 

  • Collaborate in the creation of print materials in coordination with ED, graphic design professionals, and print vendors.

  • Tasks that support the flow and operation of the medical, management and customer service teams.

  • Planning and creation of daily social media content and print materials with ED with use of software platforms (like Canva and Hootsuite for IG, Facebook and YouTube). 

  • Capture staff, owners, and pets in photos and videos of organizational happenings for sharing. 

  • Use basic editing apps for social media and print content (Adobe Premiere Rush, etc) 

  • Create content for weekly email to donors and pet owners with ED. 

  • Assist with monitoring and responding to social media engagement.

  • Create (with team input) order, and pick up brochures and flyers for clinic use.

  • Gather, edit, and share stories from owners about the organization’s activities, specific pets and initiatives for digital and print publications.

  • Support the process of drafting and distribution of press releases. 

  • Collaborate with internal webhost on the content of the website, thinking creatively about the website design with updates. 

  • Email group surveys to surgery patient owners for story content and testimonials.

  • Support marketing efforts for Board Fundraising Committee events and community outreach events.

  • Act as a representative of the organization at public tabling events and other public opportunities.

  • Support efforts for marketing partnerships. 

  • Uphold brand standards on all external and internal materials.

  • Collaborate with staff and board on 3-4 annual donor appreciation events/mailings.

  • Provide excellent customer service to the public, volunteers and co-workers.

  • Create volunteer recruitment opportunities; schedule and provide welcome tours, train in basic tasks, assign tasks upon volunteer arrival, oversee with managers and staff and report completed hours to municipality, college, or school. 

  • Performs other duties as assigned.


Work Conditions:

  • This is a full time, exempt position where the person is expected to be in the office Monday through Friday and willing to go offsite for supportive opportunities as needed.

  • Work schedule and hours may vary.

  • Attendance to periodic evening and weekend events will be required.

  • Some social media and ABC fan interaction extends into weekends, as needed.

  • Physical requirements are those present in normal office environment conditions and the ability to lift 30 pounds at times.

  • This position reports to and collaborates extensively with the Executive Director.

  • Potential exposure to zoonotic diseases, dangerous and fractious animals and high noise levels.

  • This person will be around dogs and cats, so pet allergies must be taken into account and needs to be comfortable around various animals. 

  • This person will spend time sitting at a desk yet some days will need to be mobile.


Educational or Experience Requirements

  • Relevant work or volunteer experience and one to three years of demonstrated success or Bachelor’s Degree in a related field such as marketing, communications, public relations, journalism. 


Abilities and Qualifications 

  • Knowledge of Microsoft Office and major social media platforms. 

  • Knowledge of or ability to quickly learn Canva, Adobe Creative Suite, Hootsuite and MailChimp.

  • Basic to intermediate photography and videography skills are preferred (on at least mobile equipment) or the ability to quickly learn.

  • Excellent oral and written communication (including punctuation and grammar) and friendly, confident customer service skills.  

  • Excellent time management and organizational skills and sort priorities while working collaboratively on multiple tasks with different deadlines. 

  • Must be a self-starter, independent problem solver, and also enjoy working as a member of a team. 



Send an email to

We look forward to visiting with you!


Text  254-776-7303


3238 Clay Avenue

Waco Texas 76711


990 IRS Tax Report

All Rights Reserved   

© Animal Birth Control Clinic 2021


Surgery Registration Check-In:

   Monday-Friday 7:15am-8:30am


Surgery Pick Up:

   Monday-Friday 4pm-5:30pm


Preventative Care Appointment Hours:

   Monday - Friday 9am - 2pm



   Monday-Friday 7:15am-5:30pm

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